City of Glencoe – Minutes

City of Glencoe

GLENCOE CITY COUNCIL MEETING MINUTES
May 3, 2021
7:00 P.M.

Mayor Voss called the regular meeting of the city council to order at 7:00 p.m. Members present: Robeck, Neid, Lemke, Schrupp and Olson. Also present: City Administrator Mark Larson, City Attorney Mark Ostlund, Finance Director Trippel, Public Works Directors Voigt and Schreifels and Police Chief Padilla. Motion to approve consent agenda with correction to minutes regarding vote on Request to be Heard Item B - 4 to 1, entered by Member Lemke, seconded by Member Neid. All
members voted in favor.
A. Approve the minutes of the
regular meeting of April 19, 2021.
B. Approve the following building
permits:
1. LaZacatecana Market, 740 11 th St
E; Mechanical Permit
2. Mark Robertson, 1003 20 th S E;
Reside, Window Replacement
3. Mark Boesch, 419 15 th St E;
Window Replacement
4. Seneca Foods; Plumbing Permit &
Remodel Housing
5. Mark Schmidt, 202 Douglas Dr;
Mechanical Permit
6. Andrew Thurn, 1624 11 th St E Re-
roof
7. William Dunham, 304 16 th St E;
Fence
8. Brad Klitzke, 200 Wooddale Dr;
Re-roof
C. Approve the following licenses:
1. Hy-Vee Dollar Fresh; Retailer’s
Fireworks Permit
Public Works Director Voigt presented the quotes for the replacement of the lawnmower for the cemetery. Four quotes were received with low quote from Midwest Machinery, Glencoe, for
$6,620.00 including a mulch kit. Discussion led to approving the recommendation of the Cemetery Commission to purchase the John Deere mower by Councilor Robeck and seconded by Councilor Lemke. Motion carried in a 5 to 0 vote. Adinda Van Espen, SEH presented all aspects of the Airport Wetland Project beginning with the recommendation to award the wetland removal project to Schneider Excavating for $38,656.50 contingent on100 % FAA Grant funding. It was then recommended to approve the contract for construction
administration with SEH for $9,300. Also needed for approval was to request an FAA Grant for $153,148.74 for the Wetland Removal Project at GYL. This request is for 100% funding of the project.
The final item needing approval was
to authorize the Mayor and City
Administrator to execute the
Purchase Agreement for Wetland
Credits. A draft of the purchase
agreement was presented for the
purchase of wetland credits to replace
the wetland lost at the GYL at 2 to 1
ration. The cost of the credits is $64,692.24 and will be reimbursed by
the FAA Grant. Motion to approve all of the stated requirements for this project and costs with contingency of receiving the grant monies was entered by Councilor Robeck and seconded by
Councilor Lemke. Motion carried 5
to 0. Adinda Van Espen, SEH, reviewed the quote from Minnesota Petroleum Service for a State mandated upgrade for the airport fueling system for installation of a chip reader, in the
amount of $19,284.50. Funding will
be 70% State Grant in the amount of
$13,500.00 with City portion to be funded by the Federal Stimulus dollars received recently for the airport. Motion by Member Lemke, second by Member Schrupp to approve the quote and authorize the letter to request MNDOT Grant for 70% funding of the required upgrade and local share to come from the FAA grant from the Federal Stimulus Bill. Motion carried 4 to 1 with Member Robeck voting no.
Brody Bratsch, SEH, presented a power point reviewing the 2021
Public Improvement Project feasibility study. The project includes improving streets by edge mill and overlay, full-depth reclamation and overlay and 1-inch overlay, along with installation of street drain tile and miscellaneous items required to complete the improvements. Councilor Schrupp entered the following resolution receiving the report and calling for a hearing on the improvement and moved for its
adoption:
RESOLUTION NO. 2021-03 RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to resolution of
the council adopted April 5, 2021, a report has been prepared by Short Elliott Hendrickson Inc. (SEH ® ) with reference to the improvement of the following streets:
18th Street from Louden Avenue to
Newton Avenue
Newton Avenue from 16th Street to
18th Street
14th Street from Union Avenue to
Morningside Avenue
Sunrise Drive
Greeley Avenue from 13th Street to
18th Street
17th Street from Ford Avenue to
Greeley Avenue
11th Street from Knight Avenue to
McLeod Avenue
and this report was received by the council on May 3, 2021, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW THEREFORE, BE IT
RESOLVED BY THE CITY

COUNCIL OF GLENCOE,
MINNESOTA:
The council will consider the
improvement of such streets in
accordance with the report and the
assessment of abutting property and
properties for which benefit can be
attributed for all or a portion of the
cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $815,000. A public hearing shall be held on such proposed improvement on the 7th day of June, 2021, at the Glencoe City Center at 7:15 p.m. and the city administrator shall give mailed and
published notice of such hearing and improvement as required by law. Councilor Neid seconded the motion. Upon a roll call vote all members voted in favor. Whereupon said resolution was adopted and approved. City Administrator Mark Larson presented the recommendation of the Economic Development Committee (EDC) to approve the request of Glencoe Multi-Family Housing for Tax Increment Financing assistance of $36,000 per year for 15 years to construct an additional 36 unit apartment building. As the taxes are paid by the developer, the City would return the stated increment back to the developer. A motion was entered by Councilor Neid and seconded by Councilor Robeck to authorize the City Attorney to draft the necessary amendment to the development agreement to include the additional increment for 15 years. Motion carried in a 5 to 0 vote. Shannon Sweeney at David Drown Associates will run the projections for us. Motion entered by Member Schrupp and seconded by Member Olson to appoint Dee Lemke to the open position on the Cemetery Commission. All members voted in favor. Motion to approve payment of the city bills entered by Member Schrupp and seconded by Member Neid. Discussion led to all voting in favor. CLOSE MEETING – Mayor Voss called for motion to close the regular meeting at 8:05 p.m. for Internal
affairs data relating to allegations of
law enforcement personnel misconduct under Minn. Stat. sec. 13D.05, subd. 2(a)(2) Councilor Lemke entered the motion with Councilor Schrupp seconding. Motion carried.
At 8:37 p.m. Mayor Voss called for a
motion to re-open the regular meeting. Robeck entered that motion with Neid seconding. All voted in favor. Motion entered by Neid and seconded by Lemke passing a disciplinary resolution between and among City of Glencoe, Minnesota Public Employees Association and Leon Grack related to the discipline of Leon Grack. Motion carried in a 4 to 1 vote with Robeck entering the no vote.
Member Robeck entered the motion
to adjourn. Member Neid seconded.
All voted in favor.
The above minutes are the official
actions taken by the city council. The
complete minutes are on file and
available for review in the office of
the city administrator.

(Published in The McLeod County Chronicle May 26, 2021)