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City of Glencoe- Council Meeting

City of Glencoe

GLENCOE CITY COUNCIL MEETING MINUTES
MAY 21, 2018
7:00 P.M.
Mayor Wilson called the regular meeting of the city council to order at 7:00 p.m. Members present: Schrupp, Alexander, Robeck, Ziemer and Neid. Also present: City Administrator Larson, City Attorney Ostlund, Finance Director Trippel, Ass’t City Administrator Ehrke, Public Works Directors Schreifels and Voigt, and Police Chief Raiter.
Councilor Alexander motioned approval of the consent agenda. Councilor Ziemer seconded. All members voted in favor.
Approve the minutes of the regular meeting of May 7, 2018.
Approve the following building permits:
Arnold Brinkmann, 1305 Dogwood Ave N; Shed
John Glawe, 214 18th St W; Window
Don Severson, 508 Abby Lane; Remodel Garage
eremy Siers, 102 Wacker Dr; Deck Rebuild
Jose Amaya, 1430 Owen Ave N; Re-roof
Lloyd Eastling, 522 7th St E; Mechanical Permit
Marge Posusta, 1601 Newton Ave N; Re-roof
Lisa Lewin, 1612 Knight Ave N; Re-roof
Bruce Miller, 1313 20th St E; Re-Roof
Greg Wedin, 1703 Fairway Dr; Window Replacement
Larry Clausen, 1106 Abbott Ave N; Re-side
Jerry Paul, 706 Ford Ave N; Re-Roof Garage
1Ray Howell, 2004 12th St E; Re-Roof Garage
Approve the following licenses:
1. Shopko, Retailer’s Fire Works Permit
City Administrator Mark Larson presented the Supplemental Letter Agreement with SEH for proposed services for feasibility report, final design, bidding services and construction administration for the 2018 14th Street Extension Project. The street extension is needed for the Panther Heights Apartment Project. The agreement cost is not to exceed $19,800.
Discussion and comments concerned bidding out engineering services for specific projects. SEH has been involved in initial project. The City has committed to constructing the road to keep the project moving along.
Councilor Neid motioned approval of the Supplemental Letter Agreement for extension of 14th Street. Councilor Ziemer seconded. All members voted in favor.
Councilor Ziemer motioned to set the bid opening for the demolition of 1128 Hennepin Avenue structure for June 14th at 2:00 p.m. Councilor Alexander seconded. All members voted in favor.
Councilor Alexander introduced the following resolution and moved for its adoption, motion seconded by Councilor Neid:
RESOLUTION NO. 2018-11
RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING DISTRICT NO. 3-19.
Complete resolution on file in office of City Administrator.
Upon a roll call vote all members voted in favor. Whereupon said resolution was adopted and approved.
City Attorney Mark Ostlund informed the council that during the annexation process the wrong statute number was referenced in Ordinance No. 600. The State of MN Office of Boundary Adjustments caught the error. Instead of starting over with a new ordinance and the three readings required, the State recommended that the City and Helen Township pass a joint resolution approving the annexation, as the Township is not contesting. This resolution will streamline the process as the State confirmed their approval will only take a couple of days after the resolution is passed and sent to them.
Councilor Ziemer introduced the following resolution and moved for its adoption. Councilor Neid seconded.
RESOLUTION NO. 2018-12
IN THE MATTER OF THE ORDERLY ANNEXATION BETWEEN THE CITY OF GLENCOE AND HELEN TOWNSHIP PURSUANT TO MINNESOTA STATUTE §414.0325
The complete resolution is on file in the office of the city administrator.
Upon roll call vote all members voted in favor. Whereupon said resolution was adopted and approved.
Motion to rescind Ordinance No. 600 for annexation of the Panther Heights property by Member Robeck and second by Member Neid. All members voted in favor.
Chief Raiter reviewed the Social Media Policy as recommended by the Personnel and Legislative Committee. Policy is based on the League of Minnesota Cities recommended policy language.
The scope of the police applies to existing or proposed social media web sites sponsored, established, registered or authorized by the City of Glencoe. The City wishes to establish a positive and informative social media presence. Representatives of the City have the responsibility to use social media resources in an efficient, effective, ethical and lawful manner. The policy provides guidelines and standards for city representatives regarding the use of social media for communication with residents, colleagues and all other followers.
Motion to adopt the social media policy as presented by Member Ziemer and second by Member Neid. Members voting in favor of the motion: Neid, Ziemer, Alexander and Schrupp. Robeck entered a no vote. Motion carried.
Assistant City Administrator Dan Ehrke provided some background information on the micro -brewery that will be relocating to Glencoe and opening a brewery with a taproom. Target date for start-up is September 1st.
The city liquor ordinance will need to be amended to allow for the licensing of a brewery with a taproom and for brew pubs for on and off sale. The Personnel and Legislative Committee recommended to authorize the City Attorney to draft the necessary changes and prepare the ordinance for approval.
Councilor Alexander entered that motion with Councilor Ziemer seconding. All members voted in favor.
R&R Excavating is requesting to extend work hours on Central Storm Sewer Project until 9:00 p.m. to take advantage of the longer days. Currently the contract states work hours of 7:00 a.m. to 7:00 p.m. It is recommended that if too many residents complain that the City reserves the right to cancel the extended hours.
Discussion led to a motion approving the extension to 9:00 p.m. and to re-address the extension at an August council meeting for further consideration on the extension by Member Neid and second by member Alexander. All members voted in favor.
Councilor Neid motioned approval of payment of the city bills. Councilor Ziemer seconded. All members voted in favor.
Vice President Alexander called for adjournment at 8:02 p.m. Councilor Neid entered the motion. Councilor Robeck seconded. All members voted in favor.
The above minutes are the official actions taken by the city council. The complete minutes are on file and available for review in the office of the city administrator.

(Published in The McLeod County Chronicle June 13, 2018)