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City of Glencoe- Council Meeting

City of Glencoe

GLENCOE CITY COUNCIL MEETING MINUTES
JUNE 18, 2018
7:00 P.M.
Mayor Wilson called the regular meeting of the City Council to order at 7:00 p.m. Members present: Neid, Schrupp, Robeck, Ziemer, Alexander. Also present: City Administrator Mark Larson, Finance Director Trippel, City Attorney Ostlund, PWDs Schreifels and Voigt, Fire Chief Scheidt and Police Chief Raiter.
Motion to approve the consent agenda entered by member Neid. Second by member Alexander. Member Robeck wants the record to show that he is interested in serving on the committee for the transportation planning study. All members voted in favor of the motion.
A. Approve the minutes of the regular meeting of June 4, 2018.
B. Approve the following building permits:
Good Shepherd Lutheran Church; Mechanical Permit
SLS, 1721 10th St E; Re-roof
Seneca Foods, 101 8th St W; Addition to shelter
Mike Illg, 1611 Chandler Ave N; Deck
Dorothy Ittel, 305 18th St W; Door Replacement
Beau Vasek, 1615 11th St E; Re-side, Window Replacement
Ken Custer, 710 11th St E; Re-roof garage
Mike Wagner, 601 Basswood St; Re-roof
Anita Theisfeld, 916 Elliott Ave N; Re-roof
Wade Seifert, 1616 Hennepin Ave N; Fence
Luke Johnson, 1203 Baldwin Ave N; Re-roof
C. Approve the following licenses:
Pla-Mor Ballroom; Consumption & Display Liquor License Renewal
Three bids for this project were received and opened on Thursday, June 14.
They ranged for a high of $190,000 to a low of $124,370. All were higher than engineer’s estimate of $100,000. Further consideration of the bids is required to determine what is contributing to the high demolition costs. A funding source for the project will need to be considered.
Motion to table the bids entered by member Neid and second by member Schrupp. All members voted in favor.
City Administrator Mark Larson reviewed the 3 quotes for demolition of the property at 912 13th St E.
Discussion was led by member Alexander. He recommended taking the bid of DRC, Inc. which was $775.00 higher than the low bid as they also can abate asbestos if needed. He also stated his opinion on the low bid contractor regarding the Helen Baker School site purchase by Ken Polifka.
City Attorney Mark Ostlund explained that state statute requires acceptance of low bid.
Member Schrupp entered the motion to accept the low bid of Ken’s Excavation in the amount of $6,775. Member Ziemer seconded. It passed 4 to 1 with member Alexander entering the no vote.
Councilor Schrupp entered the following resolution and moved for its adoption:
RESOLUTION NO. 2018-18
RESOLUTION DESIGNATING CITY OF GLENCOE ELECTION JUDGES FOR THE PRIMARY ELECTION TO BE HELD ON AUGUST 14, 2018 AND GENERAL ELECTION TO BE HELD ON NOVEMBER 6, 2018 AND SET POLLING PLACE FOR ELECTIONS IN THE CITY CENTER GRAND BALLROOM
WHEREAS, the election laws of the State of Minnesota providing that the governing body of a municipality must designate election judges for the municipality and set the polling place for Primary and General Election:
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENCOE, MINNESOTA;
1) That the following persons are hereby declared to be judges of the Primary Election to be held on Tuesday August 14, 2018 & General Election on Tuesday, November 6, 2018 to be held in the City of Glencoe:
2) That the following polling places will be used during the Primary and General Elections, Glencoe City Center, 1107 11th St E; Suite 112, Grand Ballroom.
Precinct One in the City Center Grand Ballroom
Precinct Two in the City Center Grand Ballroom
Precinct Three in the City Center Grand Ballroom
Precinct Four in the City Center Grand Ballroom
Councilor Neid seconded. Upon a roll call vote all members voted in favor. Whereupon said resolution was adopted and approved.
Complete resolution on file in the office of the city administrator.
Councilor Schrupp entered the motion to approve the second reading of Ordinance No. 603 amending the liquor ordinance to allow for breweries, brew pubs and taprooms. Councilor Alexander seconded the motion. All members voted in favor.
Mayor Wilson shared with the members that the Southwest Corridor Transportation Coalition is working to secure federal funding to help improve and expand US Hwy 212. The coalition is getting close to securing the funding needed for construction and the successful grant application would make the project closer to reality.
Councilor Neid entered the motion to approve the letter of support or the application of Carver County for BUILD funds for Highway 212. Councilor Ziemer seconded. All members voted in favor.
The Planning Commission voted 2 to 2 on the revised variance permit request of Ted Newmann for 105 13th St E to construct a garage over the 1000 square feet and a height higher than 15 feet as allowed by ordinance. The applicant’s neighbors have given signed permission for this request for a variance.
Councilor Alexander entered the motion to approve the revised variance permit request for a garage larger and height greater than allowed by ordinance. Councilor Schrupp seconded the motion. All members voted in favor.
The state funded Armstrong Avenue Project requires approval of final payment for the project by resolution. Concern of members is items on the punch list needing to be addressed by the contractor. The members were informed that the 5% perfomance bond is still being held to cover the completion of concerns with the projects punch list completion.
Councilor Ziemer entered the following resolution and moved for its adoption:
RESOLUTION NO. 2018-19
ACCEPTING PROJECT AND AUTHORIZING FINAL PAYMENT
WHEREAS, pursuant to a written contract signed with the City of Glencoe on March 7, 2016, R & R Excavating, Inc. of Hutchinson, Minnesota, has satisfactorily completed the Armstrong Avenue Improvements Project (SAP Nos. 226-105-001 and 226-115-001) in accordance with such contract,
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF GLENCOE, MINNESOTA:
1. The work completed under said contract is hereby accepted and approved, and,
2. That the following summary and final payment is hereby approved:
Councilor Schrupp seconded. Upon a roll call vote members Neid, Ziemer, Alexander and Schrupp voted in favor. Councilor Robeck entered a no vote. Whereupon said resolution was adopted and approved.
Complete resolution is on file in office of city administrator
Discussion led to a motion by member Neid and second by member Ziemer to not hold the July 2nd council meeting. All members voted in favor.
Discussion was held at a committee meeting concerning conducting workshops instead of holding committee meetings and further discussion was held here leading to Neid entering a motion for the council members to conduct workshops on 2nd and 4th Mondays at 4:00 p.m. starting in July, 2018. Robeck seconded. All members voted in favor. The workshops will be conducted in the place of personnel and legislative and finance committee meetings. Mayor Wilson reiterated that no recommendations can be made at workshops as they can be by committee.
Motion to approve payment of the city bills entered by member Neid. Second by Robeck. All members voted in favor.
Mayor Wilson called for adjournment at 7:35 p.m. Robeck entered that motion with Neid seconding. All members voted in favor.
The above minutes are the official actions taken by the city council. The complete minutes are on file and available for review in the office of the city administrator.

(Published in The McLeod County Chronicle July 25, 2018)