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City of Glencoe- Council Meeting

City of Glencoe

GLENCOE CITY COUNCIL MEETING MINUTES
FEBRUARY 4, 2019
7:00 P.M.

Mayor Wilson called the regular meeting of the city council to order at 7:00 p.m. Members present: Neid, Lemke, Schrupp, Robeck and Alexander. Also present: City Attorney Ostlund, Finance Director Trippel, Assistant City Administrator Ehrke, Police Chief Raiter, PWD Voigt and Fire Chief Scheidt. City Administrator Larson was absent.
Councilor Neid motioned to approve the consent agenda. Councilor Lemke seconded.
Councilor Schrupp stated for the record that Councilor Robeck had previously voted in favor of the sewer monthly service charge by resolution in March of 2018.
Robeck wants notification of committee meetings.
All members voted in favor.
A. Approve the minutes of the regular meeting of January 22, 2019.
B. Approve the following building permits:
1. Dave Klobe, 1606 Baxter Ave N; Re-side
C. Approve the following licenses:
1. Glencoe Country Club; Liquor License Renewal
2. Glencoe VFW, Liquor License Renewal
Councilor Schrupp entered the motion to set the MS4-Storm Water Public Hearing for February 19 at 7:05 p.m. Councilor Alexander seconded the motion. All members voted in favor.
John Rodeberg, SEH, reviewed the plans and specifications for the Harpel Development Storm Water Improvements.
Councilor Robeck entered the following resolution to approve the plans and specifications and set bid opening and moved for its adoption:
RESOLUTION NO. 2019-02
APPROVING PLANS AND SPECIFICATIONS ANDORDERING ADVERTISEMENT FOR BIDS
WHEREAS, pursuant to a resolution passed by the council on October 15, 2018, the consulting engineer retained for the purpose has prepared plans and specifications for the construction of the Harpel’s Storm Sewer Improvements Project, and has presented such plans and specifications to the council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GLENCOE, MINNESOTA:
Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved.
The City Administrator shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published as required by law, shall specify the work to be done, and shall state that bids will be received by the City Administrator until 10:00 a.m. on Wednesday, March 6, 2019, at which time they will be publicly opened in the council chambers of the Glencoe City Hall by the City Administrator and engineer, will then be tabulated, and will be considered by the council at 7:00 p.m. on Monday, March 18, 2019, in the council chambers of the Glencoe City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cashier’s check, bid bond, or certified check payable to the clerk for 5 percent of the amount of such bid.
Councilor Schrupp seconded. Upon a roll call vote all members voted in favor. Whereupon said resolution was adopted and approved.
The extreme weather conditions have prevented the contractors from going to the site to assess work to be done prior to issuing a quote. Quotes are now due this Friday,February 8th at 10:00 a.m.
John Rodeberg reviewed the submittal of the yearly Supplemental Letter Agreements to continue engineering services for calendar year 2019 to provide General Engineering, architectural and other consulting services to the City of Glencoe, as well as Municipal Sate Aid Engineering services on an “as requested” basis.
Councilor Lemke motioned to approve the Supplemental Letter Agreement for General Engineering services with SEH for 2019 not to exceed $50,000. Councilor Schrupp seconded. Voting in favor of the motion, Neid, Lemke, Alexander and Schrupp. Robeck entered a no vote. Motion carried 4 to 1.
Councilor Schrupp motioned to approve the Supplemental Letter Agreement for Municipal State Aid Engineering services with SEH for 2019 not to exceed $10,000. Councilor Neid seconded. All members voted in favor.
Mayor Wilson, Councilors Schrupp and Alexander and City Administrator Mark Larson have met with the Gavin Law Firm and City Attorney Mark Ostlund in regard to City Attorney services. Several services are in the works with Attorney Ostlund concerning city business and it was concluded that it is best to have Attorney Ostlund continue his services as the City Attorney.
A motion by Councilor Neid to have Attorney Ostlund continue his roll as City Attorney and to review in 8 months. Councilor Schrupp seconded the motion. All members voted in favor.
Member Neid entered the motion to approve payment of the city bills. Member Schrupp seconded. All members voted in favor.
Mayor Wilson called for adjournment at 7:49 p.m. Member Robeck entered that motion. Member Alexander seconded. All members voted in favor.
The above minutes are the official actions taken by the City Council. The complete minutes are on file and available for review in the office of the City Administrator.

(Published in The McLeod County Chronicle March 6, 2019)