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City of Glencoe- Council Meeting

City of Glencoe

GLENCOE CITY COUNCIL MEETING MINUTES
JULY 20, 2020
7:00 P.M.

Mayor Wilson called the regular meeting of the city council to order at 7:00 p.m. Members present: Schrupp, Neid, Robeck, Lemke and Alexander. Also present: City Administrator Mark Larson, Assistant City Administrator Lynn Neumann, City Attorney Mark Ostlund, Finance Director Trippel, Police Chief Raiter, PWDs Schreifels and Voigt, Fire Chief Scheidt.
Motion to approve the consent agenda as presented was entered by Councilor Neid, second by Councilor Alexander. Motion carried in a 4 to 1 vote with Robeck entering the no vote.
A. Approve the minutes of the regular meeting of June 15, 2020.
B. Approve the following building permits:
Hy-Vee, 3225 10th St E; Mechanical Permit, Sign Permit, Relocate Sprinkler heads
Myron Schuette Construction, 1002 Mitchell Ct; Twin Home
Coborn’s, 2211 11th St E; Plumbing Permit
Erik Duvall, 1304 Sunrise Dr; Mechanical Permit
Trilogy Properties, 927 16th St E; Remodel Permit
Myron Schuette Construction, 912 Mitchell Ct; Twin Home
Mayra Alvarado, 1118 Abbott Ave N; Remodel
James Peterson, 1612 12th St E; Window Replacement
Lori Teschendorf, 501 20th St W; New Home
Glen Fields, 2015 Hennepin Ave N; Lawn Sprinkler
Mark Walford, 1411 Birch Ave N; Carport
Rodney Profaizer, 1327 Armstrong Ave N; Fence
Robert Nelson, 625 Baxter Ave N; Re-roof
Jeff Boesche, 1520 McLeod Ave N; Window Replacement
Crystal Arzate, 600 Basswood St W Re-roof
Dale Johnson, 1605 Louden Ave N; Patio Door Replacement
Amanda Kerber, 204 18th St W; Plumbing permit
Sigfredo Lopez, 1704 16th St E; Mechanical Permit
Tami Lang, 2105 9th St E; Drain tile repairs
Carsten Proehl, 1640 12th St E; Foundation repairs/radon mitigation
Tyler Breyer, 302 Andrew Dr. shed cement slab foundation
Yvonne Nelson, 1115 Baldwin Ave N; Window replacement
Coborn’s Inc, 2211 11th St E; Interior demolition, Remodel
Jesse Peterson, 1314 11th St E; House demolition
Gwen Lucht, 1230 10th St E; Re-roof
Frank Romano, 1415 Birch Ave N; Detached Garage
Justin Black of SEH presented the purpose of the hearing, the proposed assessments as mailed to property owners in the project area, project scope, costs, financing and assessment policy and rates. This project is substantially completed as of July 15, 2020.
Mayor Wilson opened the public hearing and called for public input. There being no input from the public Mayor Wilson asked for a motion to close the hearing. Councilor Schrupp entered that motion with Councilor Neid seconding. All members voted in favor.
Councilor Robeck entered the following resolution with a change in the interest rate to 3% and moved for its adoption:
RESOLUTION NO. 2020-16
RESOLUTION ADOPTING ASSESSMENT
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the 2020 Street Improvement Project, which includes improvements on the following streets:
Abbot Avenue and Baldwin Avenue “horseshoe” north of 11th Street
Vinton Avenue from 9th Street to 10th Street
12th Street from Greeley Avenue to Hennepin Avenue
Elliott Avenue from 10th Street to the railroad tracks
11th Street from Elliott Avenue to Ford Avenue
Greeley Avenue from the railroad tracks to 13th Street
16th Street from Judd Avenue to Knight Avenue
16th Street from Louden Avenue to McLeod Avenue
11th Street from Abbott Avenue to Cardinal Avenue
by construction of edge mill and overlay, pavement reclamation, bituminous street surfacing, drain tile, concrete curb and gutter repairs, turf restoration, and miscellaneous items required to complete the improvements, and has amended such proposed assessment as it deems just.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GLENCOE, MINNESOTA:Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the improvement in the amount of the assessment levied against it.
Such assessment shall be payable in equal annual installments, including principal and interest, extending over a period of 5 years, the first of the installments to be payable on or before the first Monday in January 2021, and will bear interest at a rate of 3.0 percent per annum after November 1, 2020. To the first installment shall be added interest on the entire assessment from November 1, 2020, until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments.The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor-Treasurer on November 2, 2020, pay the whole of the assessment on such property to the office of the City Administrator, and no interest shall be charged if the entire assessment is paid by November 1, 2020; and he may, at any time thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year.The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor-Treasurer to be extended on the property tax lists of the county. Such assessment shall be collected and paid over in the same manner as other municipal taxes.
Councilor Schrupp seconded the motion. Upon a roll call vote all members voted in favor. Whereupon said resolution was adopted and approved.
James Voigt, PWD, presented pool repair quotes. It was recommended to set aside $75,000 for the repairs that can be made in 2020 and budget for the recoating in 2021. Councilor Neid motioned and Councilor Lemke seconded to set aside $75,000 for pool repairs and to authorize the City Administrator upon consultation with the City Attorney and Mayor to enter into agreements with appropriate vendors as needed. All members voted in favor.
APPOINT REPLACEMENT MEMBER TO DRC: Councilor Alexander motioned to appoint Jon Dahlke and Michael Donnay to the open voting positons on the committee. Councilor Lemke seconded. All members voted in favor.
POCKET PARK PROPOSAL-HENNEPIN AVENUE: It was recommended to authorize the DRC to move ahead with the proposal for construction of a pocket park with a pergola, pavers, and benches in the alley south of Home Solutions as presented at the workshop on July 13th. This would be contingent upon securing all funding for the project.
Councilor Lemke entered that motion with Councilor Alexander seconding. All members voted in favor.
MURALS: DRC member Gabby Fountain presented the committee’s request to paint a mural on the side of Well House #4 by the skating rink. Paint will be donated by Fashion Interiors.
Councilor Alexander motioned to approve the painting of a mural on this well house. Councilor Schrupp seconded. All members voted in favor.
Motion to accept the retirement of Waste Water Superintendent effective December 31, 2020 entered by Councilor Neid. Seconded by Councilor Lemke. All members voted in favor.
Motion by Councilor Lemke, second by Councilor Neid to appoint Ron VonBerge to fill Jerome’s position. All members voted in favor. Ron will begin his new duties January 1, 2021.
Councilor Schrupp motioned to begin the process of hiring an operator for the Waste Water Treatment Facility to fill the positon of Ron VonBerge. Councilor Robeck seconded. All members voted in favor.
Aaron Vacek, SRF and Ron Mortenson, MNDOT, reviewed for the council the Highway 212 J-turns proposed to be constructed in 2022. The projects will enhance safety for vehicles and pedestrians.
Eric Miller, SEH presented a power point showing the progress of the project at the Waste Water Treatment facility. It is on schedule to be completed in October of 2021.
Councilor Lemke motioned to accept the proposal of CDG/MOXIE/SEH. Councilor Schrupp seconded. The council failed to accept a proposal in a 2 to 3 vote for a Comprehensive Plan for the City of Glencoe. Alexander, Neid and Robeck voted no.
Motion by Councilor Neid to authorize the Finance Department to apply to the Minnesota Department of Revenue to receive the City of Glencoe CARES Act Entitlement of $415,000. Councilor Lemke seconded the motion. All members voted in favor.
Gary Vogt, Chairman of the Cemetery Commission, spoke on behalf of the commission members to leave the commission in tact in its advisory role.
Councilor Robeck motioned to leave the Cemetery Commission in place. Councilor Neid seconded. All members voted in favor.
Motion to approve payment of the city bills was entered by Councilor Schrupp and seconded by Councilor Lemke. All members voted in favor.
CLOSE MEETING for Preliminary consideration of allegations against City of Glencoe employee under Minn. Stat. sec. 13D.05, subd. 2(b).
Councilor Lemke entered the motion to close the meeting. Councilor Neid seconded. Motion carried 4 to 1 with Robeck entering the no vote.
Motion to re-open entered by Councilor Schrupp. Second by Councilor Alexander. All voted in favor.
Motion to discharge Richard Howell entered by Councilor Lemke and seconded by Councilor Schrupp. Motion failed in a 2 to 3 vote.
Motion to adjourn entered by Councilor Schrupp, second by Councilor Neid. All voted in favor.
The above minutes are the official actions taken by the city council. The complete minutes are on file and available for review in the office of the city administrator.

(Published in The McLeod County Chronicle August 12, 2020)