City of Glencoe - Minutes

City of Glencoe

GLENCOE CITY COUNCIL
MEETING MINUTES
SEPTEMBER 20, 2021
7:00 P.M.

Mayor Voss called the regularmeeting of the city council to order at7:00 p.m. Members present: Olson, Schrupp, Robeck, Neid and Lemke. Also present: City Administrator Mark Larson, City Attorney Mark Ostlund, Assistant City Administrator Jon Jerabek, Finance Director Trippel, PWDs Voigt and Schreifels and Officer Schultz.
Motion to approve consent agenda as
presented entered by Councilor Schrupp, seconded by Councilor Lemke. Point of order was brought up much later in the meeting - prior to adjournment- by Robeck, asking for an abstaining vote from Councilor Olson due to item B4 on the consent agenda. Motion carried.
Approve the minutes of the regular meeting of September 7, 2021. Approve the following building permits:
Glencoe Multi Family LLC, 2905 14 th St E; New Construction, Plumbing
Permits Tim Weidendorf, 430 1 st St E; Reside Megan Hahn, 908 Taylor Ave N; Re-roof Wes Olson, 928 13 th St E; Finish Basement, Plumbing permits Seneca Foods, 101 8 th St E; Addition Carrington Johnson, 1429 Newton Ave N; Window Replacement
Alex Koblitz, 1810 Hennepin Ave N; Window Replacement Troy Engstrand, 1321 12 th St E; Window Replacement Merv Gifferson, 1913 9 th St E; Reroof
1Grant Henkelmann, 1528 Greeley
Ave N; Window Replacement Approve the following licenses: Kwik Trip, 2600 11 th St E; 3.2 Off Sale liquor license renewal
Motion entered by Councilor Neid,
seconded by Councilor Robeck setting the public hearing for October 18, 2021 at 7:15 p.m. on delinquent bills owed to city.
Motion carried in a 5 to 0 vote. Brody Bratsch, SEH, presented the 2021 Public Improvement Project’s purpose of hearing, notice of hearing, project scope, costs, and funding sources. The assessment policy and rates were reviewed. This will be a 5 year assessment at 2% interest.
Motion to close the hearing entered
by Councilor Schrupp, seconded by
Councilor Neid. Motion carried in a 5
to 0 vote.
Councilor Lemke entered the
following resolution and moved for
its adoption:
RESOLUTION NO. 2021-24 ADOPTING ASSESSMENT
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the 2021 Street Improvement Project, which includes improvements on the following streets: 18th Street from Louden Avenue to Newton Avenue
Newton Avenue from 16th Street to
18th Street
14th Street from Union Avenue to
Morningside Avenue
Sunrise Drive
Greeley Avenue from 13th Street to
18th Street
17th Street from Ford Avenue to
Greeley Avenue
11th Street from Knight Avenue to
McLeod Avenue
by construction of mill and overlay,
pavement reclamation, bituminous
street surfacing, thin overlay, drain
tile, concrete curb and gutter repairs,
turf restoration, and miscellaneous
items required to complete the
improvements, and has amended such
proposed assessment as it deems just.
NOW THEREFORE, BE IT
RESOLVED BY THE CITY
COUNCIL OF GLENCOE,
MINNESOTA:
Such proposed assessment, as amended, a copy of which is attached
hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the improvement in the amount of the assessment levied against it.
Such assessment shall be payable in equal annual installments, including principal and interest, extending over a period of 5 years, the first of the installments to be payable on or before the first Monday in January 2022, and will bear interest at a rate of 2.0 percent per annum after October 31, 2021. To the first installment shall be added interest on the entire assessment from November 1, 2021, until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor-Treasurer on November 30, 2021, pay the whole of the assessment on such property to the office of the City Administrator, and no interest shall be charged if the entire assessment is paid by October 31, 2021; and he may, at any time thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year.
The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor-Treasurer to be extended on the property tax lists of the county. Such assessment shall be collected and paid over in the same manner as other municipal taxes. Councilor Schrupp seconded. Upon a roll call vote members Lemke, Olson, Schrupp and Neid entered a yes vote. Robeck entered a no vote.
Whereupon said resolution was adopted and approved. Brody Bratsch, SEH, reviewed the 2021 10 th Street Public Improvement Project’s purpose of hearing, notice mailed for hearing, scope of project along with costs and funding sources. Assessment policy and rates were reviewed. This is 5 year assessment with a 2% interest rate to be assessed beginning on 2022 property taxes. Mayor Voss opened the hearing. Public input concerned property at 1825 10 th Street- water shutoff in sidewalk. Engineer will address with homeowner. Motion to close the hearing entered by Councilor Schrupp, second by Councilor Neid. Motion carried in a 5 to 0 vote. Councilor Schrupp entered the following resolution and moved for its
RESOLUTION NO. 2021-25
ADOPTING ASSESSMENTS
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the 2021 10th Street Improvement Project, which includes improvements on 10th Street from Hennepin Avenue (State Hwy 22) to Morningside Avenue (County State Aid Highway 15), by construction of mill and bituminous overlay, concrete curb and gutter repairs, sidewalk and
pedestrian ramp improvements, turf restoration, and miscellaneous items required to complete the improvements, and has amended such proposed assessment as it deems just.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GLENCOE, MINNESOTA:
Such proposed assessment, as amended, a copy of which is attached
hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the
lands named therein, and each tract of
land therein included is hereby found
to be benefited by the improvement
in the amount of the assessment
levied against it.
Such assessment shall be payable in
equal annual installments, including
principal and interest, extending over
a period of 5 years, the first of the installments to be payable on or before the first Monday in January 2022, and will bear interest at a rate of 2.0 percent per annum after October 31, 2021. To the first installment shall be added interest on the entire assessment from November 1, 2021, until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments.
The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor-Treasurer on November 30, 2021, pay the whole of the assessment on such property to the office of the City Administrator, and no interest shall be charged if the entire assessment is paid by October 31, 2021; and he may, at any time thereafter, pay to the City
Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year.
The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor-Treasurer to be extended on the property tax lists of the county. Such assessment shall be collected and paid over in the same manner as other municipal taxes. Councilor Neid seconded. Upon a roll call vote motion carried in a 4 to 1 vote with Robeck entering the no vote. Whereupon said resolution was adopted and approved.
Jamie Voigt, PW Director, presented
the quote for a 2022 Ford F550 with
10 ft Boss V plow and 9 ft dump box
for a total of $72,767.00. The Ford F550 with plow is from Weelborg off
State bid for $53,620.00. The Towmaster equipment package is off the State bid for $19,147.00. This is to replace the 2001 Dodge 3500 with plow. This is a 2022 budget expense.
Councilor Neid entered a motion to table this purchase. Councilor Robeck seconded. Motion failed in a 2 to 3 vote with members Lemke, Olson and Schrupp voting no. Councilor Schrupp then entered the motion to approve the 2022 truck, box, hoist and plow purchase as presented. Councilor Olson seconded. Motion carried in a 3 to 2 vote with Robeck and Neid entering the no votes. Councilor Lemke motioned to approve the following resolution and moved for its adoption:
RESOLUTION NO. 2021-26 RESOLUTION SETTING PRELIMINARY 2022 TAX LEVY
WHEREAS, the Department of Revenue has set September 30 th , 2021 as the deadline for certifying 2022 Preliminary tax levies; and,
WHEREAS, the City Administrator
has provided the City Council with
the preliminary 2022 City General
Fund and Debt Service Budgets,
which includes a recommended Ad
Valorem Tax Levy.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENCOE, MINNESOTA: That the following sums of money belevied for the current year, collectable in 2022, upon taxable property in the

City of Glencoe, for the following
purposes:
GENERAL General Fund/Ad Valorem Levy $1,700,000.00
Street Overlay
$ 500.000.00
DEBT SERVICE/SPECIAL LEVY
11 th Street/Morningside
$120,000.0
2010 City Center
$150,000.00
2014 Street Improvement
$145,000.00
2015 Lincoln Park Project
$150,000.00
2016 Armstrong Ave Project
$ 32,000.00
2017 Baxter Avenue Project
$140,000.00
Central Storm
$145,000.00
10 th Street Project
$ 25,000.0
$907,000.00
TOTAL $3,107,000.00
That the City Administrator is hereby
instructed to transmit a certified copy
of the levy to the County Auditor of
McLeod County, Minnesota by September 30, 2021. This is an increase over the 2021 tax evy.
That the Truth in Taxation hearing is
set for December 6, 2021 at 7:15 p.m.; continuation hearing is set for December 20, 2021 at 7:05 p.m. Councilor Olson seconded. Upon a roll call vote members Lemke, Olson and Schrupp entered a yes vote with Robeck and Neid entering a no vote. Whereupon said resolution was adopted and approved in a 3 to 2 vote. Councilor Schrupp motioned approval of first reading of Ordinance No. 611 Amending and Ratifying Ordinance No 570 to extend the term to May 13, 2026 and name Grantee to Nuvera Communications, Inc. of the Cable Franchise. Councilor Robeck seconded the motion. Motion carried 5 to 0. City Atto ney Mark Ostlund will seek clarification of the years of the extension with Nuvera prior to second reading. Councilor Schrupp motioned approval of the lease extension for the Glencoe Historic Preservation Society room in the City Center. Councilor Lemke seconded the motion. All members voted in favor. Justin Black, SEH, presented the resolution appointing the Commissioner of Transportation as the City’s gent to accept federal funds and for the Mayor and City Administrator to authorize and execute and enter into agreement with the Commissioner of
Transportation of federal aid participation set forth in contract number 1046996. Councilor Neid introduced the following resolution and moved for its adoption:

RESOLUITON NO. 2021-27 A RESOLUTION APPOINTING THE MINNESOTA COMMISSIONER OF TRANSPORTATION AS THE CITY’S AGENT TO ACCEPT FEDERAL FUNDS BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of City of Glencoe to accept as its agent,
federal aid funds which may be made available for eligible transportation related projects.BE IT FURTHER RESOLVED, the Mayor and the City Administrator are hereby authorized and directed for and on behalf of City of Glencoe to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation MnDOT Contract Number 1046996,” a copy of which said agreement was before the City Council and which is made a part here of by reference. Councilor Robeck seconded. Upon a roll call vote all members voted in favor. Whereupon said resolution was approved and adopted. Councilor Schrupp entered the motion to approve payment of the
city bills. Councilor Neid seconded the motion. Motion carried in a 5 to 0
vote. Mayor Voss called for adjournment at 8:00 p.m. Councilor Robeck
entered that motion with Councilor
Neid seconding. Motion carried in a 5
to 0 vote.

(Published in The McLeod County Chronicle October 13, 2021)