Glencoe City Council Meeting 01/17/2017

City of Glencoe

GLENCOE CITY COUNCIL MEETING MINUTES
TUESDAY, JANUARY 17, 2017
7:00 P.M.
Mayor Wilson called the regular meeting of the city council to order at 7:00 p.m. Members present: Ziemer, Robeck, Alexander, Neid and Schrupp. Also present: City Administrator Mark Larson, City Attorney Jody Winters, Finance Director Trippel, PWD Schreifels, Police Chief Raiter.
Motion to approve consent agenda as presented by Member Ziemer, second by Member Neid. The Mayor called for the vote and Member Robeck motioned to remove Dietz from the Planning Commission and read a statement as to what Charter says concerning board members and how motions handled at previous council meeting. This being out of order as there was a motion on the floor, the Mayor called for the vote on first motion approving consent agenda. Members voting in favor, Ziemer, Alexander, Neid and Schrupp. Robeck voted no. Mayor Wilson then called for a second on Member Robeck’s motion to remove Dietz from Planning Commission. There being no second, motion failed.
A.  Approve the minutes of the regular meeting of January 3, 2017.
B.  Approve the following building permits:
1. TC &W, Mechanical Permit, Sprinkler System
2. Midwest Porcine, Mechanical Permit
3. Rice Bldg Systems, Sign Permit
4. Hortencia Flores, 1327 10th St E; Interior drain tile
5. Richard Somerville, 2006 10th St E; Mechanical Permit
6. Ryan Freitag, 1326 DeSoto Ave N; Entry Door
7. Matt Roberts, 407 18th St W; Addition
C.  Approve the following licenses:
1. Family Dollar, Tobacco License Renewal
John Rodeberg and Chris Knutson of SEH, presented an overview of the Central Storm Sewer Project. Multiple storm events in the past few years have resulted in significant street flooding in the project area. The existing storm sewer system is undersized and has no storage capacity. The need to improve the drainage conditions is a major reason why this project has been identified. Streets within the project area, primarily north of 13th Street, are failing and require significant improvements. Sanitary sewer and water main utilities are aging and require replacement due to their condition.
The proposed improvement is for a 60 inch pipe from 9th Street to 11th Street. A 48 inch pipe from 11th Street to 16th Street at Louden Avenue intersection. In addition to the increased pipe size the pipe will be lowered north of 11th Street allowing for surcharge and increasing capacity. Noted was that even with the improvements as proposed, it is not possible to eliminate all street flooding within the project area. Additional ponding will be required and improvements to existing ponding is being considered. The project affects properties not owned by the City or in public right-of-way so property acquisitions will be needed.  Estimated costs are $4,678,000 with dollars coming from neighborhood assessments, general tax levy, sanitary utility fund and water fund.
Mayor Wilson opened the hearing for public comment.
Questions were fielded by John Rodeberg and Chris Knutson of SEH. The public agrees the project is needed. There were ponding location concerns and assessment amount concerns.
Motion to close the hearing by Councilor Schrupp, second by Councilor Alexander. All members voted in favor.
No action was taken at this time for this project.
Matt Rantapaa of R.W. Baird reviewed for the council the opportunity to refinance the Series 2010A Build America Bonds with new tax exempt bonds at a lower rate saving the City approximately $67,381.00 over the life of the bonds.
Discussion led to Member Robeck presenting the following resolution:
RESOLUTION NO. 2017- 2
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE
OF APPROXIMATELY $1,525,000 GENERAL OBLIGATION
CAPITAL IMPROVEMENT PLAN REFUNDING BONDS,SERIES 2017A
Complete resolution on file in office of City Administrator.
Member Schrupp seconded the motion. Upon a roll call vote all members voted in favor. Where upon said resolution was adopted and approved.
John Rodeberg, SEH, reviewed the proposal to conduct a Phase II Environmental Site Assessment for the Baxter Avenue Project. The purpose of this site assessment is to quantify and quality suspected contamination for the purpose of developing bid documents for the construction project. He reviewed the scope of work. Fees to perform the assessment are $21,900.
Discussion led to Councilor Alexander approving the supplemental letter agreement with SEH to conduct the study at a cost of $21,900. Councilor Ziemer seconded. All members voted in favor.
John Rodeberg, SEH, reviewed the proposal from Braun Intertec to conduct 14 soil borings throughout the Baxter Avenue Project area. The purpose of the geotechnical evaluation is to characterize subsurface geological conditions at selected exploration locations and evaluate their impact on the design and construction of the proposed utilities and pavements. Costs to perform this service is $10,653.
Councilor Neid motioned approval of the Braun Intertec proposal as stated for a cost of $10,653. Councilor Schrupp seconded. All members voted in favor.
Monica Wehler of the McLeod Historic Partnership requested of the council a letter of support for the Community Outreach Director position. This position offers support to city governments and local historic community groups. This position is funded for 2017 by McLeod County.
Motion by Member Robeck and second by Member Neid to provide a letter of support from the City of Glencoe. All members voted in favor.
Terry Jones, City’s agent representing the League of MN Cities Insurance Trust, reviewed the Waiver of Tort Limits for the League of Minnesota Cities Insurance Trust liability insurance. The City must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. It is recommended to waive the limits and purchase excess liability coverage.
Councilor Schrupp introduced Resolution No. 2017-3 approving the waiver of statutory liability limits on municipal tort liability established by Minnesota Statutes, Section 466.04 to the extent of the limits of the liability coverage obtained from LMCIT and purchase excess the liability coverage.  Councilor Ziemer seconded the motion. Upon a roll call vote all members voted in favor. Whereupon said resolution was adopted and approved.
Motion to approve the first reading of Ordinance No. 597 was made by Councilor Ziemer, second by Councilor Alexander.  All members voted in favor.
This was reviewed and recommended for approval by the Planning and Industrial Commission. This ordinance was proposed to make it easier for the City of Glencoe to split lots in the industrial park as they are sold to developers.
Motion to approve the first reading of Ordinance No. 598 to annex 7.4 acres of land owned by the City of Glencoe into the city limits for the purpose of Glencoe Regional Health Services expansion by Councilor Schrupp, second by Councilor Neid. All members voted in favor.

City Attorney Winters and Police Chief Raiter reviewed Ordinance No. 599 regarding residence of predatory offenders. The intent of the ordinance is to create areas around locations where children regularly congregate in concentrated numbers wherein certain predatory offenders are prohibited from establishing temporary or permanent residence.
There is some language concern regarding Subd. 5-titled Exceptions #5 that will need to be addressed by the City Attorney and Chief Raiter before the next scheduled council meeting and second reading of the ordinance.
A motion was then entered approving the first reading of Ordinance No. 599 by Councilor Ziemer and seconded by Councilor Schrupp. All members voted in favor.
John Rodeberg of SEH reviewed the memorandums concerning releasing a partial retainage being held on the Lincoln Park Project. It is recommended to retain 1% or $57,441 for turf establishment on the project and continue to hold the Performance Bond of the contractor. The city is currently retaining 5%.
The contractor has further agreed to $33,000 in liquidated damages for not completing the project in a timely manner.
Discussion led to Councilor Alexander motioning to release a partial retainage and charge the contractor liquidated damages in the amount of $33,000. Councilor Schrupp seconded. All members voted in favor.
Police Chief Raiter presented policy revisions for Use of Force concerning the use of tasers. The revision was needed to clean up language and update the policy. The Personnel and Legislative Committee has reviewed the policy.
Councilor Neid motioned the approval of Policy 5.01revisions Use of Force-Tasers. Councilor Alexander seconded. All members voted in favor.
Police Chief Raiter presented policy revisions for Use of Force-Firearms and ammunitions. The revision was needed to clean up language and update the policy. The Personnel and Legislative Committee has reviewed the policy changes.
Councilor Neid motioned the approval of Policy 5.03 revisions Use of Force-Firearms and ammunitions. Councilor Alexander seconded. All members voted in favor.
The City of Cook transferred unused entitlement funds to the City of Glencoe to fully fund the parallel taxiway project. Approval is required to transfer the $150,000 in entitlement dollars to the City of Cook MN Municipal Airport per the original transfer agreement.
Councilor Ziemer motioned to authorize the City Administrator to transfer $150,000 of entitlement dollars to the City of Cook. Councilor Schrupp seconded. All members voted in favor.
Public Works Director Gary Schreifels presented the 2016 annual report documenting the completed totals as required under our Inflow & Infiltration Reduction Program. I & I investigations were conducted on all foreclosure and for sale properties, with the intention to make sure that all new property owners have a compliant sanitary sewer lateral before taking ownership.
45 properties had improvements or replacements completed for a total cost of $101,419.
Televised 5490 feet of sewer main/laterals for a total cost of $2,634. 70 people participated in the rain barrel program for a cost of $2,581. New I & I camera and sewer plugs for a total of $1,711. 2016 Street Project – 11 blocks: Sanitary pipe- 3547 feet, 10 manholes for a total of $132,530. Storm pipe – 5717 feet, 32 manholes and 42 catch basins for a total of $695,365.
Total cost of I & I reduction in 2016 - $936,240.
Motion to approve payment of city bills by Member Ziemer, second by Member Alexander. All voted in favor.
Mayor Wilson called for adjournment at 9:20 p.m. Member Robeck entered that motion with a second by Member Alexander. All voted in favor.
The above minutes are the official actions taken by the city council. The complete minutes are on file and available for review in the office of the City Administrator.

(Published in The McLeod County Chronicle on February 15, 2017)