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GSL School Board- Meeting

Glencoe-Silver Lake School Board
GSL Schools Community Room #443/443
July 9, 2018 - 7:00 p.m.

Board Chair Alsleben called the meeting to order at 7:00 p.m. The following board members were present: Christianson, Lindeman, Twiss, and VonBerge. In addition, Superintendent Chris Sonju; Business Manager Michelle Sander, Administrative Assistant Shelley Renville, Mike Morris -GSL Technology Staff and Jakob Kounkel -McLeod County Chronicle.
The Pledge of Allegiance was recited.
Announcements:The next regular School Board meeting will be on Monday, August 13 at 7:00 p.m. in the GSL Schools Community Room #443/444.Business Manager Sander reported to the board.
Superintendent Sonju reported to the board. He wanted to remind everyone that the Summer Food program is still going on which provides free breakfast and lunch. Interviews for the new principal begins tomorrow. He wanted to give a special thank you to Stevens Seminary for the $100,000 check for the sound system in the auditorium. He also thanked the custodial staff for all of the hard work they have done this summer. Lastly, a thank you to everyone who helped in the burger stand during Glencoe Days.
Committee Reports: Chair Alsleben mentioned negotiations and the Community Education Report.
Director Christianson motioned to approve the agenda with addendum.
Director Twiss seconded. All in favor, motion carried. Director Lindeman motioned to approve the consent agenda. Chair
Alsleben seconded. All in favor, motion carried. Bills: June bills are on file and available for review at the Superintendent’s Office, 1621 East 16th Street,
Glencoe. Minutes: Regular Board Meeting minutes from June 11, 2018. Assignments: Winter and Spring 2018-19 Extracurricular Assignments.Hirings: Breanna Rannow as Special Education Van Rider and Monica Rakow, as ECSE Teacher. No old business. New Business:Superintendent Sonju recommended reduction of a 1.0 FTE 5th Grade Teacher at Lakeside as part of the school plan. Motion by Christianson seconded by Lindeman to reduce a 1.0 FTE 5th Grade Teacher at Lakeside. All in favor, motion carried. The fuel bid deadline was at 10:30 a.m. on July 6, 2018. At that time, Business Manager received one bid from Cenex – Glencoe Co-Op Association from July 1, 2018 – June 30, 2019. Motion by Director Christianson seconded by Director Lindeman to approve the bid for the 2018-2019 school year. All in favor, motion carried. Motion by Director Lindeman to approve the resolution adopting the Long-Term Facilities Maintenance Plan (LTFM). Motion seconded by Director Christianson. A roll call vote was taken; all voted in favor, motion carried.
Motion by Director Twiss to approve the renewal of the Minnesota School Boards Association (MSBA) membership. Association dues are $5,619.00 and policy services renewal is $685.00 for a total of $6,304.00. This is based on 1,580.28 “average daily membership of students served” for FY 17. Last year’s association dues were $6,150.0 (increase of $154.00). Motion seconded by Director VonBerge. All in favor, motion carried. Motion byDirector Lindeman to approve the pay rates for Community Education staff for the 2018-2019 school year. Motion seconded by Director Twiss. All in favor, motion carried.Motion by Director Twiss to approve the Post-Secondary Enrollment Options (PSEO) contract with Ridgewater College for the 2018-2019 academic year. Motion seconded by Director Christianson. All in favor, motion carried.
Motion by Director Christianson to approve the Resolution Establishing Dates for Filing Affidavits of Candidacy. The period for filing affidavits of candidacy for School Board member will be from July 31, 2018 through August 14, 2018.
An affidavit of candidacy must be filed in the District Office and the $2.00 filing fee paid before 5:00 p.m. on August 14, 2018. A candidate for this office must be an eligible voter, must be 21 years of age or more on assuming office, must have been a resident of the school district from which the candidate seeks election for 30 days before the general election, and must have no other affidavit on file for any other office at the same primary or general election. The general election will be held on Tuesday, November 6, 2018. At that election three members will be elected to the School Board for terms of four years each. School Board members whose terms are expiring are Directors Christianson, Twiss and Lindeman. Superintendent Sonju recommends adoption of the resolution. Motion seconded by Director Lindeman. A roll call vote was taken; all voted in favor, motion carried.
Motion made by Director VonBerge to approve the first reading of the following policies. The policies will be brought back for a second reading at the August Board meeting: 701 Establishment and Adoption of School District Budget, 701.1 Modification of School District Budget, 702 Accounting, 703 Annual Audit,
704 Fixed Asset Accounting System, 705 Investments, 706 Acceptance of Gifts,707 Transportation of Public SchoolStudents, 708 Transportation of NonPublic School Students, 709 Student Transportation Safety, 712 Video Surveillance Other Than on Buses, 713 Student Activity Accounting, 102 Equal Education Opportunity, 406 Public and Private Personnel Data, 410 Family and Medical Leave Policy, 412 Expense Reimbursement, 413 Harassment and Violence, 418 Drug Free Workplace, 419 Tobacco – Free Environment, 501 School Weapons Policy, 506 Student Discipline 515 Protection and Privacy of Pupil Records, Motion seconded by Director Twiss. All in favor, motion carried.
Motion made by Director Twiss to adopt the following policies, these policies received their first reading at the May14th Board meeting. 205 Open Meetings and Closed Meetings, 206 Public Participation in School Board Meetings/Complaints About Persons at School Board Meeting and Data Privacy Considerations, 208 Development, Adoption, and Implementation of Policies,209 Code of Ethics, 210 Conflict of Interest – School Board Members, 301 School District Administration, 302 Superintendent, 303 Superintendent Selection, 304 Superintendent Contract, Duties, and Evaluation, 305 Policy Evaluation, 306 Administrator Code of Ethics, 403 Discipline, Suspension and Dismissal of School District Employees.
Motion seconded by Director VonBerge. All in favor, motion carried.
Director VonBerge motioned to approve the designation of The McLeod Chronicle as the official/legal newspaper for the school district through June 30, 2019.
Motion seconded by Director Christianson. All in favor, motion carried.
The personnel committee, Directors Christianson and Twiss met with Superintendent Sonju for the annual evaluation and reviewed board input regarding his performance. The evaluation is based on a series of goals that align with district goals for the World’s Best Workforce. At times, these goals are a moving target, but we appreciate both his efforts and success in student achievement, literacy, positive community relationships, fiscal responsibility and student centered culture. He continues to steer us in the direction of sound finances and excellent education because he is committed to balancing our limited resources with our unlimited needs. It is a pleasure to work with him, and we hope to continue this for years to come. Motion made by Director VonBerge to accept the following donations be accepted with gratitude: Thank you to all the organizations and individuals for their donations. The school district appreciates your generosity and continued support. Jamie Alsleben 300 books and art supplies Art Department, GSL Elementary PTO $ 500.00 Windbreak delivery, Brownton Rod & Gun Club $ 100.00 Trap Shooting Motion seconded by Director Christianson to accept donations. All in favor, motion carried.
Motion made by Director Christianson and seconded by Director VonBerge to approve the two-year contract with the District Office staff (Carol Dammann, Lori Peterson, Brenda Langanki and Michelle Renville) from July 1, 2018 through June 30, 2020. Miscellaneous – Discussion on Operating Referendum Renewal. A work session was scheduled for July 26, 2018. Director VonBerge moved to adjourn meeting at 8:00 p.m. Director Lindeman seconded. All in favor, motion carried. Meeting adjourned.

Glencoe-Silver Lake School District #2859 by: Anne Twiss, Board Clerk
These minutes are unofficial until
approved by School Board action.

(Published in The McLeod County Chronicle July 18, 2018)